User management function MTrans Online User Guide

To use the user management function, click (Settings icon) in the sidebar, then click "Users" under "Company". This function is only available to the user managers. Depending on the login method, some display items and available functions differ (see the table below).

Function / Login method	E-mail address	Single Sign-On (SSO)
Search for a user	Available	Available
Add a user	Available	Not available (not shown)
Import	Available	Not available (not shown)
Resend invitation	Available	Not available (not shown)
Change privileges	Available	Available
Enable or disable a user	Available	Available
Delete a user	Available	Available (see details below)

Search for a user

To search for a user, type a keyword in the search box at the top right of the user list and press Enter.

Add a user

To add a user, click the "Manage" menu in the upper left corner of the user list and click "Add User". When the "Add Users" screen appears, enter the e-mail address, press Enter, and then click the "Send invitations" button. Also, you can add multiple e-mail addresses at once by entering them separated by commas (,).

Note: Invitation e-mails are sent from the send-only email address no-reply@mtrans.online. If you think a new user has not received an invitation e-mail, make sure it is sent to their junk mailbox.

For customers logging in using Single Sign-On (SSO), you need to add users in your linked service.

Import

You can add a large number of users at once by uploading a CSV file containing e-mail addresses row by row. Click the "Manage" menu in the upper left corner of the user list and click "Import Users". When the "Import Users" screen appears, click the "Upload File" button and select the CSV file. You can also download the sample file by clicking the "here" link on the "Import Users" screen.

Resend invitation

If the invited user has not logged in for the first time, is displayed for that user in the user list. You will also see "Resend invitation" under the e-mail address. If for some reason the user did not receive the invitation e-mail, try resending it by clicking "Resend invitation".

Change privileges

You can set the user manager and data manager privileges for users. To set or unset each privilege, click the (user manager icon) or (data manager icon) for that user in the user list. A user with a colored icon indicates that the user has the privilege.

Enable or disable a user

To enable or disable a user, click for that user in the user list. A user with a colored indicates that the user has been disabled.

For customers logging in using Single Sign-On (SSO), this setting change will not change the settings of your linked service.

Delete a user

To delete a user, click for that user in the user list. will be displayed when you move the mouse cursor over that user. A confirmation screen will appear. Press "Yes" and the user will be deleted.

For customers logging in using Single Sign-On (SSO), the user information on your linked service will not be deleted. The target of this delete function is the user information on MTrans Online. Users deleted by this function will be re-registered in MTrans Online by logging in with SSO again, as long as the user information on your linked service exists.

If you delete a user, no one will be able to access the glossary that the user has made "private" as a data manager. Also, even if you re-register the user, it will be a different account and the user will not be able to access that glossary. Therefore, before deleting a user, be sure to take over the private glossary from that user.

User group management function

A user group represents a group of specific users (e.g., department, project team, etc.) and is used to control access to a specific glossary with the glossary management function.

* Data type:

• Glossary
• MT Prompt Set
• Auto Post-Editing Condition Set
• AI Prompt Set

To use the user group management function, click (Settings icon) in the sidebar, then click "Users" under "Company". Click the "Manage" menu in the upper left corner of the user list and click "Manage User Groups". The screen for managing user groups is displayed, and you can register a user group and add members to the group. This function is only available to the user managers.

Create a user group

To create a user group, enter the user group name in "New User Group Name" and press the Enter key or click .

Change the user group name

To change the user group name, click for the user group. After you rename it, press Enter or click to save it.

After changing the user group name, it may take a few seconds for the results to be reflected throughout the system. Therefore, if you try to immediately restore the changed user group name to the original name, a duplicate error may occur, so please wait a while and try again.

Delete a user group

To delete a user group, click at the end of the line in the group list. A confirmation screen will appear. Press the "Yes" button.

If a user group is deleted, any glossaries currently available to that user group will no longer be accessible. Before deleting a user group, review the glossary and change the access setting of the glossary.

Manage user group members

Clicking on a user group on the user group list displays a screen for managing the members of that group. A list of users will appear on the screen, and you can add or remove users as members of the group by checking or unchecking the checkboxes at the front of each user. If you want to see only the members of the user group, click the "All users" pull-down to switch to "Members only".

Revision history

August 1, 2025

• Changed the name of the user privilege "User Manager" to "Data Manager"